HRM&Payroll::eCSpert Human Resources Management & Payroll Preparation System

HRM::eCSpert Human Resources Management System is designed to automate the fulfillment of the tasks of the Personnel Department, the tasks of Personnel Manager, and to furnish personnel data which will be used for payroll preparation. HRM::eCSpert includes Payroll::eCSpert Payroll Preparation Subsystem.

The functionality of HRM::eCSpert is divided conventionally into such components as follows

• System administration
• Organization structure and personnel management
• Keeping the flow of personnel documents
• Daily performance records
• The selection of applicants for vacant positions
• Report production

The systems administration subsystem ensures the performance of the following functions

• The management of the users' rights of access to the systems data and functions, of user groups
• System settings management
• Reference data management
• Journalizing data changes in the system

Organization structure and personnel management

• The management of the company's organization structure and manning schedule
• The execution of employee employment with an automated computation of the number of years in service

The flow of personnel documents ensures the reception, storage and processing of information about personnel management documents.

The flow of personnel documents subsystem ensures the performance of the following functions

• Recording the appointment of an employee to an office
• Recording of dismissal and removal from office
• Recording of employees being on business trips
• Recording sick lists
• Recording leaves
• Recording trainings and advanced trainings
• Recording bonuses and other once-only payments
• Recording penalties
• Recording contracts for work and labor
• Recording orders (in a formalized form)

Daily Performance Records

Daily performance is recorded in a time sheet. A scheduled time sheet specifies working hours for which an employee should work based on his/her scheduled working hours, business trips, sick lists, leaves, etc. An actual time sheet shows the hours for which the employee worked actually based on the data of the room access monitoring system. From the time sheet comparison form (this contains the data of comparison between the scheduled time sheet and the actual time sheet), you may get information about underworking/overworking of the employee against his/her scheduled time sheet. There is the capability of access to the systems from operations to complete information of working hours worked at the level of company's operations.

Selection of Applicants for Vacant Positions

The portion of the system responsible for the organization of storing and processing information concerning the selection of applicants for vacant positions ensures the performance of the following functions:

• Acquisition and storage of information about applicants
• Recording interviews held with applicants
• Recording an integrated score based on the results of interviews
• Tracking the probation period with a prior reminder

Report Production System Functions

• Printing cards, documents
• Producing and printing the registers of documents (sick lists, leaves, business trips)
• Consolidated and statistical reports
• Reports respecting the forms approved by the company's management
• Reports respecting the forms approved by the Ukrainian legislation
• Data export to MS Office applications (MS Word, MS Excel, PDF-format, DBF-format)

Interaction with Payroll Preparation Subsystem

In Human Resources Management System, the capabilities are provided for to ensure a permanent and close joint functioning with Payroll Preparation Subsystem which is furnished along with Human Resources Management System.

Human Resources Management System provides data required to Payroll Preparation Subsystem to perform the functions of payroll preparation for employees.

Human Resources Management System may receive, from Payroll Preparation Subsystem, information required to produce reports, in particular, the wages fund amount for Form 1-ПВ, Form 3-ПВ reports, and the itemization of indicators stated in these reports.

Payroll::eCSpert Payroll Preparation Subsystem

Payroll Preparation Subsystem is designed to automate the fulfillment of the tasks of payroll preparation; the computation of income tax payable by the company's employees; deductions from the wages fund; and to produce reports on these tasks.

The functionality of this subsystem is divided conventionally into such components as follows:

• The function of payroll preparation for the employees based on the data from Human Resources Management System
• The function of computing payments under contracts for work and labor based on the data from Human Resources Management System
• Storing payroll preparation results (payment history)
• The function of posting export based on the results of payroll preparation in ABS B2
• Producing electronic consolidated reports for submission to public authorities
• Producing other reports

The subsystem has the following abilities and features:

• The support of many advance calculation methods
• An unlimited number of payment documents during a month (this makes it possible, for example, to pay wages and salaries at least weekly)
• The computation of holiday pays, payments under sick lists, travel allowances (including the return of holiday pays in the event of a sick list during the leave, a recall from leave)
• An automatic computation of the number of days and an amount to compensate leave unused, the computation of a dismissal or severance pay, an indexation automated computation
• The computation of bonuses for day off work, shift differentials
• Computation of amounts in order to receive a net predetermined sum
• An automated computation of an additional payment/deduction in the current month of amounts for any previous month with the aids of a qualifying time sheet and requests for re-computation
• 2 taxation types in the computation of payments under contracts for work and labor
• The computation of withholdings from salary/wages of an employee in accordance with his/her card (alimony (maintenance), deductions under loans, etc. may be entered)
• Tracking employee's debts
• Loading and processing particulars through mobile communication; withholding the relevant amounts from the employee
• The computation of amounts without payment thereof for the deduction of additional amounts of income tax on individuals (for example, payment for medical insurance)
• The computation of charges on wages/salary with the capability of computation by income type of an employee (for example, for posting the amounts of charges on wages/salary to gross / non-gross expenses)
• Postings in ABS may be produced in substantially any extent (down to separate employees); a well-developed parameterization system. For each employee, several accounts (card accounts, checking accounts, deposit accounts, and any other accounts) may be stated along with the rules of posting amounts transferred to these accounts
• Producing automatically files for processing centers
• The capability of producing payment documents of tax and charge transfer at each computation and of attributing wages/salary and charges on wages/salary to expenses at the month end only